Office Assistant

One Tech Engineering is searching for a Civil Designer Assistant for a position located in Kansas City, Missouri. The Civil Designer Assistant will assist in various phases of planning, proposal preparation, site evaluations, analytical designs, report preparation, specifications, and preparation of construction documentation and environmental plans as part of a project team.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in drafting technology or a related field and 2 years of related experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist in designing various civil projects including storm drainage systems, storm water management facilities, water and sanitary sewer utility design, site design, land development, roads, sediment and erosion control, and traffic control, airports, and facility design.
• Assist with a full range of drawing production work including problem analysis, design layout and calculations on non-routine assignments of substantial variety and complexity.
• Assist with a variety of civil assignments using prescribed methods and standard techniques including drawing sequence and presentation, sizing various system components and refining rough sketches.
• Assist with initial rough designs or sketches and mark-ups on ongoing projects.
• Assist with analyzing reports, maps, drawings, tests, and other topographical and geologic data to plan and design projects.
• Interpret and apply design codes and specifications related to design requirements.
• Complete and review design drawings within scope, budget and schedule.
• Compute volume calculations for excavation, dredging, and upland site grading.
• Incorporate schedules, budgets and project criteria into civil design and layouts.
• Organize and maintain all revisions of project drawings, plot files and project-related information in a logical and well-structured manner.

• Bachelor’s Degree in drafting technology or related field and 2 years of related experience.
• Or an Associate’s Degree and 3 years of related experience.
• Or 4 years of progressive detailing and design experience.
• Basic understanding of design software such as: AutoCAD, Civil 3D, MicroStation, and Excel to develop the design deliverables. 
• Basic knowledge in design, calculations and design systems. 
• Basic knowledge in the theory and practices of civil discipline; competent in the fundamental concepts of other disciplines as they relate to the assigned discipline; and capable of operating related discipline design software necessary to execute production tasks. 
• Ability to work collaboratively with others (Project Managers, Engineers and Designers) in a multi-discipline project team environment to resolve design or drawing issues as appropriate and to accomplish objectives. 
• Excellent written & verbal communication skills. 
• Strong analytical and problem-solving skills, and attention to detail. 

One Tech Engineering is searching for a Project Coordinator for a position located in Chesapeake, Virginia. The Project Coordinator will facilitate engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a bachelor’s degree in a related field and 8 years’ experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
• Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents & maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

• Bachelor’s Degree in a related field and 8 years’ experience.
• Or an Associate Degree in a related field and 10 years’ experience.
• Or a High School Diploma/GED and 11 years’ experience.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

One Tech Engineering is searching for a Field Office Assistant for a position located in Myerstown, Pennsylvania. The Field Office Assistant will assist the project superintendent with miscellaneous tasks such as general cleanup, relaying messages to subcontractors, and coordinating with client's site security office for deliveries.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High School Diploma/GED and a year of applicable field office/project experience.

Local candidates preferred or open to relocation. This is not a remote position.

• General administrative support for a field office.
• Organize and maintain files, filing system and communications.
• Provide data entry for projects.
• Answer phones and direct calls.
• Sort incoming mail.
• Type memos, correspondence, reports and other documents as requested.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Assist with scheduling and set-up of client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the office calendar.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High School Diploma/GED required.
• 1 year of applicable field office/project experience.
• Proficient in Microsoft Word, Excel preferred. 
• Strong communication skills.

One Tech Engineering is searching for a Senior Site Safety and Health Specialist for a position located in Somerset, Kentucky. The Senior Site Safety and Health Specialist will be responsible for leading and implementing project-specific safety policies and procedures and provide professional Safety & Health leadership to the project management team in a heavy construction environment.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Occupational Health and Safety, Engineering, or Construction Management, and 7 years construction safety, general industry safety, or construction management. 

Local candidates preferred or open to relocation. This is not a remote position.

• Manage the Site Safety & Health program deliverables as defined by the Corporate Safety & Health Department while responding to questions and/or concerns related to site specific safety and health compliance issues in a timely manner.
• Manage compliance with applicable Local, State, and Federal Occupational Safety and Health Administration (OSHA) rules and regulations.
• Manage Safety & Health programs in order to achieve and maintain the company goal of zero safety incidents.
• Conduct regular health and safety performance reviews, assessments and complete documentation to verify that locations are in compliance with Corporate and regulatory requirements.     
• Manage and resolve actions causing a work stoppage when circumstances could result in immediate danger to life and health on a project. 
• Report and present work stoppage issues to the project management team and collaborate with the team to develop practices to prevent future work stoppage situations.    
• Consult with site personnel on Safety & Health issues and recommend best practices.  
• Assess Safety & Health issues and opportunities at the project site, before the work begins and implement corrective action based on policies, guidelines and procedures for resolution. 
• Manage the on-site Safety & Health program directly with the client Safety & Health Department to ensure collaboration on any site safety & health issues, coordination of preventative measures, and building working relationships with project staff and each subcontractor safety representative to ensure proper compliance is maintained. 
• Manage project Safety & Health walk-through assessments.
• Review all assessment findings with appropriate parties. 
• Follow up by documenting the items which require immediate correction and ensure that these items are corrected in a timely manner.
• Compile memos relative to safety, including assisting Site Management with correspondence to heighten safety awareness, project safety and health goals and ensure a safe and productive work environment is a priority among all project personnel.
• Lead, conduct, validate, and document training on Safety & Health subjects as applicable to the work being conducted. 
• Review near miss, property damage, environmental incidents and accident investigation reports.
• Recommend countermeasures as appropriate.
• Recommend solutions to Corporate Safety & Health regarding the Project Safety & Health Program challenges, objectives, and progress; ensuring high level of communication.
• Responsible for the completion of Daily Field Safety & Health Report forms, maintain all required safety records in an audit ready state and submit all documentation as required to Corporate Safety & Health. 
• Drive to various project site locations.
• Performs other duties as assigned.
• Complies with all policies and standards.

• Bachelor’s Degree in Occupational Health and Safety, Engineering, or Construction Management, and 7 years construction safety, general industry safety, or construction management. 
• Or an Associate’s Degree in Occupational Health and Safety, Engineering, or Construction Management, and 9 years construction safety, general industry safety, or construction management. 
• Or a High School Diploma/GED  and 11 years construction safety, general industry safety, or construction management. 
• Experienced knowledge of Occupational Safety & Health Administration  (OSHA) Construction and General Industry Regulations, as well as, America National Standards Institution (ANSI), National Institute for Occupational Safety & Health (NIOSH), Army Corps of Engineers (CoE), Engineers Manual 385-1 and National Electrical Code (NEC) Standards.   
• Must be proficient in the use of computer software (i.e., Microsoft Word, Excel, PowerPoint).  
• Must be willing to work various schedules at the project site location.   
• Must meet standards to qualify for and maintain the Company's vehicle driving privileges as outlined in the Company's Motor Vehicle Safety Policy.   
• Completion of OSHA 10-hour Construction Outreach Safety Training Course or OSHA 30-hour Construction Outreach Safety Training Course is preferred.

One Tech Engineering is searching for an Electrical Designer Assistant for a position located in Cary, North Carolina. The Electrical Designer Assistant will assist in various phases of planning, site evaluations, analytical designs, report preparation, specifications, and preparation of proposal and construction documentation and electrical plans as part of a project team.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s degree in drafting technology or a related field and a minimum of 2 years of related experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist in designing various electrical project designs including creating electrical schematics, grid plan layouts, electrical power systems, lighting systems, protection and controls, and site and facility design.  Follow all company, client and project design and drafting standards.
• Assist with set up of electrical CAD configuration and procedures according to project requirements at the beginning of a project for the electrical design team.
• Assist in preparing engineering drawings from rough sketches or from general engineering and design information (verbal instructions and notes) using CAD software programs.
• Assist with a full range of drawing production work including problem analysis, design layout and calculations on non-routine assignments of substantial variety and complexity.
• Assist with a variety of assignments using prescribed methods and standard techniques including drawing sequence and presentation, sizing various system components and refining rough sketches.
• Assist with initial rough designs or sketches and redlines or mark-ups on ongoing projects.
• Assist with analyzing reports, drawings, and tests, to plan and design projects.
• Apply design codes and specifications related to design requirements.
• Complete and review design drawings within scope, budget and schedule. 
• Perform project tasks and assignments within budgeted hours and deadlines.
• Incorporate schedules, budgets and project criteria into electrical design and layouts.
• Organize and maintain all revisions of project drawings, plot files and project-related information in a logical and well-structured manner.
• Performs other duties as assigned
• Complies with all policies and standards.
  
  

• Bachelor’s degree in drafting technology or related field and a minimum of 2 years of related experience.
• Or an Associate’s Degree and a minimum of 3 years related experience.
• Or a High School and a minimum of 4 years progressive detailing and design experience.
• Strong understanding of design software such as: AutoCAD, MicroStation, and Excel to develop the design deliverables. 
• Ability to learn and effectively utilize new design software programs. 
• Ability to utilize both 2D and 3D applications to prepare engineering drawings. 
• Basic knowledge in design, calculations and design systems. 
• Basic knowledge in the theory and practices of engineering discipline; competent in the fundamental concepts of other disciplines as they relate to the assigned discipline; and capable of operating related discipline design software necessary to execute production tasks. 
• Ability to work collaboratively with others (Project Managers, Engineers and Designers) in a multi-discipline project team environment to resolve design or drawing issues as appropriate and to accomplish objectives. 
• Excellent written & verbal communication skills. 
• Strong analytical and problem-solving skills, and attention to detail.

One Tech Engineering is searching for a Project Coordinator for a position located in either Denver, Colorado, or Minneapolis, Minnesota. The Project Coordinator will be responsible for reconciling backlog work orders and ensuring all necessary actions are completed efficiently.

The candidate must be a US citizen or hold a green card. The candidate should have at least 3 years of related work experience.

• Review and process backlog work orders to ensure accuracy and completion.
• Work through assigned lists, complete tasks, and request additional lists as needed.
• Communicate with coordinators, stakeholders, and team members to resolve issues.
• Track and report progress using Microsoft Excel and other tools.
• Work independently while collaborating with the team as necessary.
  
  

• 3+ years of related work experience.
• Experience working in the power or utility industry is a plus.
• Experience with work order management is beneficial.
  
• Proficiency in Microsoft Excel and the Microsoft Office Suite (Outlook, Teams, etc.)
• SAP experience is a nice to have.
• Strong attention to detail.
• Ability to work independently while collaborating as needed.

One Tech Engineering is searching for a Construction Coordinator for a position located in Englewood, Colorado. The Construction Coordinator will assist with the administration of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, and field-based activities to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Construction Management, Engineering or a related field.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist the Project team in building client relationships while interfacing with the client for proposal and project related items.
• Assist the Project Management team execute prime contracts, downstream contracts, and change orders.
• Assist with the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan.
• Assist with jobsite set-up activities, including mobilization and demobilization.
• Assist with securing applicable project permits.
• Coordinate potential bidders' supplier/subcontractor registration and pre-qualification efforts on behalf of the Project Management team.
• Assist the Project Management team to administer request for proposal (RFP) package development, bid and selection process, and develop detailed scope of work documents for downstream contracts.
• Assist with contract administration including request for information (RFI's), submittals, change management, and claims mitigation for subcontractors and/or client contractors
• Support and assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
• Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
• Participate in project, corporate, and risk review meetings as needed, present as needed, and record and distribute meeting minutes.
• Conduct project safety, quality, progress and financial audits and assessments as required.
• Assist with the Prime Contract, subcontractor, and supplier invoicing process.
• Establish and administer project documentation and filing systems.
• Assist with the project turnover documentation, recordkeeping/retention, warranty administration and project closeout.
• Assist with applicable onboarding of craft/field supervision.
• Analyze and report composite crew rates to determine labor and equipment costs.
• Assist with staffing on projects.
• Analyze and monitor labor burdens including craft classifications, benefits and labor laws.
• Maintain accurate craft classifications and craft progression records.
• Uphold craft competency and training standards.
• Assist with estimating, forecasting, and managing craft install unit rates.
• Assist with managing earned value, schedule, change management and cost metrics.
• Coordinate construction equipment to ensure adequate inventory to complete projects.
• Performs other duties as assigned.
• Complies with all policies and standards

• Bachelor’s Degree in Construction Management, Engineering or a related field
• Applicable experience may be substituted for the degree requirement.   
• Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access). 
• Knowledge of document control, scheduling, cost control and project management software is preferred. 
• Excellent written and verbal communication skills and strong organizational skills. 
• Strong analytical and problem solving skills, and attention to detail. 
• Ability to handle large volumes of work and multi-task in a fast-paced environment. 
• Must be able to meet company's driving requirements. 

One Tech Engineering is searching for a Department Assistant for a position located in Neenah, Wisconsin. The Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a U.S. citizen or a green card holder; the position is not eligible for sponsorship. The candidate should have a High School Diploma or equivalent, and 3 years’ administrative/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Facilitate the dissemination of information to the department and project teams through various methods of communication.
• Resolve questions regarding the department; research and provide appropriate answers.
• Assist in determining and ordering supplies required for the department.
• Monitor and maintain the fabrication welder and QC inspector qualification database.
• Review quality control inspection records for accuracy and completeness for fabrication projects.
• Maintain and control the fabrication quality inspection database.
• Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
• Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services.
• Review reports for completeness and enter data into the quality inspection database. Assemble the documentation into the project turnover.
• Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
• Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
• Responsible for handling sensitive and confidential information.
• Developing and implementing business initiatives, procedures, and budgets for the department.
• Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc.
• Coordinate with the Company insurance representative for signature and certification of required forms.

Requirements of the Department Assistant:

• High School Diploma or equivalent, and minimum 3 years’ administrative/clerical experience.
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint is required.
• Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

One Tech Engineering is searching for a Department Assistant for a position located in Battle Creek, Michigan. The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

• High School Diploma or GED equivalent.
• Minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.
• Bilingual in Spanish is a plus.