Project Coordinator

One Tech Engineering is searching for a Department Assistant for a position located in Neenah, Wisconsin. The Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a U.S. citizen or a green card holder; the position is not eligible for sponsorship. The candidate should have a High School Diploma or equivalent, and 3 years’ administrative/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Facilitate the dissemination of information to the department and project teams through various methods of communication.
• Resolve questions regarding the department; research and provide appropriate answers.
• Assist in determining and ordering supplies required for the department.
• Monitor and maintain the fabrication welder and QC inspector qualification database.
• Review quality control inspection records for accuracy and completeness for fabrication projects.
• Maintain and control the fabrication quality inspection database.
• Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
• Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services.
• Review reports for completeness and enter data into the quality inspection database. Assemble the documentation into the project turnover.
• Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
• Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
• Responsible for handling sensitive and confidential information.
• Developing and implementing business initiatives, procedures, and budgets for the department.
• Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc.
• Coordinate with the Company insurance representative for signature and certification of required forms.

Requirements of the Department Assistant:

• High School Diploma or equivalent, and minimum 3 years’ administrative/clerical experience.
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint is required.
• Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

One Tech Engineering is searching for a Project Coordinator for a position located in Minneapolis, Minnesota. The Project Coordinator will be responsible for reconciling backlog work orders and ensuring all necessary actions are completed efficiently. The individual will work through assigned lists, complete tasks, and receive additional lists as needed.

The candidate must be a US citizen or hold a green card. The candidate must have 2+ years of relevant work experience.

• Reviewing and processing backlog work orders.
• Communicate effectively with other coordinators and key stakeholders.
• Utilize Microsoft Excel and other tools to monitor and track project progress.
• Work independently, while proactively reaching out to team members when collaboration is needed.
• Collaborate with internal teams, including HR, compensation, and hiring managers, to ensure smooth project execution

• 2-5 years of relevant work experience.
• Experience in the power or utility industry is preferred, but not required.
• Familiarity with work order management is a plus.
• Proficiency in Microsoft Excel and other Microsoft Office Suite applications (e.g., Outlook, Teams).
• Experience with SAP is a plus.
• Strong attention to detail.
• Ability to work independently, while also collaborating effectively with teams as needed.

One Tech Engineering is searching for a Senior Project Controls Specialist for a position located in either Wallingford, Connecticut; Newton, Massachusetts; Atlanta, Georgia; or Houston, Texas. The Senior Project Controls Specialist will lead project controls processes and consult with the project management team to ensure client satisfaction.  

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have at least 7 years of direct project controls experience. 

Local candidates preferred or open to relocation. This is not a remote position.

• Analyze data, logs, and reports in the Enterprise Planning & Controls software or other tools.
• Validate proper Work Breakdown Structure (WBS) is utilized.
• Develop effective scheduling reports, cost reports, cash flow reports and forecasts for multiple projects.
• Develop, implement, and manage the reporting data warehouse to produce valuable program controls reports and data for multiple large projects.
• Provide leadership and training to team members ensuring the resolution of difficult project control issues.
• Develop and maintain effective relationships with existing and potential clients, customers, and contractors.
• Responsible for engineering, procurement, and construction planning, scheduling, logistics and cost control.
• Serve as a point of contact for technical questions from the project team.
• Validate the accuracy of cost management and forecast reporting.
• Interface with the Project Management Team and Accounting Department to review project costs and contingency costs and support external audits.
• Review upstream (prime contract) / downstream (purchase orders & subcontract) change orders.
• Analyze cash flow reports.
• Lead the presentation of Project Controls reporting.
• Validate schedule progress.
• Analyze and evaluate schedule management involving the critical path method of scheduling techniques, estimating, project cost management, forecasting and document control.
• Perform schedule what-if scenarios.
• Validate the accuracy of earned value management system reporting.
• Analyze progress measurement.
• Analyze progress curves.
• Identify and oversee the Risk Management process.
• Perform quality checks and inspections on project controls deliverables.
• Perform Project Forensic Analysis.
• Performs other duties as assigned.
• Complies with all policies and standards.

• Bachelor's Degree in Engineering, Construction Management or related field and 7 years of direct project controls experience. Applicable experience may be substituted for the degree requirement.
• Experience working in the Utility Industry (Electrical transmission and distribution) is required.
• Experience with critical path scheduling, project cost management, estimating, Earned Value Management, and document control required.
• Experience with Oracle Primavera P6 required.
• Ability to facilitate and produce detailed construction schedules and interface those construction schedules with engineering and procurement activities preferred.
• Ability to develop, maintain, and report CPI and SPI key performance indicators is required.
• Excellent presentation skills.
• Excellent attention to detail.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Proficient with Microsoft Office.
• OSHA 10-hour safety certification or the ability to obtain.

One Tech Engineering is searching for a Department Assistant for a position located in Battle Creek, Michigan. The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

• High School Diploma or GED equivalent.
• Minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.
• Bilingual in Spanish is a plus.