Department Assistant

One Tech Engineering is searching for a Field Office Assistant for a position located in Medford, Oklahoma. The Field Office Assistant will provide administrative support by performing routine clerical and administrative work.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate must have their High school diploma or GED and at least a year of office/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

• General administrative support for a field office.
• Organize and maintain files, filing system and communications.
• Provide data entry for projects.
• Answer phones and direct calls.
• Sort incoming mail.
• Type memos, correspondence, reports and other documents as requested.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Assist with scheduling and set-up of client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the office calendar.
• Performs other duties as assigned
• Complies with all policies and standards

• A High School Diploma/GED is required.
• At least 1 year of applicable office/clerical experience.
• Proficiency in Microsoft Word, Excel, Access, and PowerPoint required. 
• Strong communication skills.

One Tech Engineering is searching for a Project Coordinator for a position located in either Denver, Colorado, or Minneapolis, Minnesota. The Project Coordinator will be responsible for reconciling backlog work orders and ensuring all necessary actions are completed efficiently.

The candidate must be a US citizen or hold a green card. The candidate should have at least 3 years of related work experience.

• Review and process backlog work orders to ensure accuracy and completion.
• Work through assigned lists, complete tasks, and request additional lists as needed.
• Communicate with coordinators, stakeholders, and team members to resolve issues.
• Track and report progress using Microsoft Excel and other tools.
• Work independently while collaborating with the team as necessary.

• 3+ years of related work experience.
• Experience working in the power or utility industry is a plus.
• Experience with work order management is beneficial.
  
• Proficiency in Microsoft Excel and the Microsoft Office Suite (Outlook, Teams, etc.)
• SAP experience is a nice-to-have.
• Strong attention to detail.
• Ability to work independently while collaborating as needed.

One Tech Engineering is searching for an Environmental Scientist for a position located in Cayce, South Carolina. The Environmental Scientist will perform environmental and siting studies, preparing permitting applications and analyzing environmental data for various types of projects, including high-voltage transmission line routing, power generation construction activities and water treatment facilities. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Environmental Science or a related natural science degree and 4 years related experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Support Environmental Inspections / Compliance for facility-based construction projects and field-based construction projects.
• Emergency spill response and associated regulatory notifications.
• Remediation oversight and support.
• Field screening and analytical sampling.
• Regulatory reporting, including Tier II reporting, hazardous waste biennial reporting, EPA ID notifications.
• Environmental compliance auditing at operations centers (operational ECC) or construction projects (construction projects).
• Waste characterization including collecting samples, waste classification, signing hazardous waste manifests, coordination between operations and waste management team for disposal.
• Coordination of asbestos survey and sampling.
• Environmental compliance task tracking using electronic databases.
• Root Cause Analysis for reportable environmental events.
• Work with construction teams and Environmental Inspectors for project environmental compliance (Construction ECC).
• Knowledge of construction BMPs (construction ECC).
• Conduct field surveys, assessments and collect project-related data for analysis in environmental impact projects.
• Prepare environmental reports, environmental impact statements and transmission line routing studies.
• Collect GIS data for analysis, conversion and migration.
• Compile GIS data for map production in accordance with standards and industry best practices.
• Perform environmental site investigations, support erosion control efforts and subsurface soil sampling.
• Conduct and file environmental compliance audits.
• Prepare a wide variety of permitting applications such as air, land use and cultural resources permitting.
• Lead site selection studies and preparation of related National Environmental Policy Act (NEPA) documentation.
• Ensure compliance with company and site safety policies.
• Performs other duties as assigned.
• Comply with all policies and standards.

• Bachelor’s Degree in Environmental Science or a related degree and 4 years performing environmental and permitting studies, preparing permitting applications and analyzing environmental data for various environmental impact projects.
• Or a Master’s Degree in Environmental Science or a related degree and 3 years performing environmental and permitting studies, preparing permitting applications and analyzing environmental data for various environmental impact projects.
• State-specific stormwater management/erosion & sediment control certification is preferred.
• Demonstrated knowledge of environmental site assessment methods, environmental compliance and audits, and the environmental permitting process.
• Experience using GPS and working in the ArcGIS desktop environment.  
• Must be proficient in the use of computer software (i.e. Microsoft Word, Excel, PowerPoint). 
• Strong analytical and problem-solving skills.  
• Excellent communication skills.
• Must have a valid driver's license.
  

One Tech Engineering is searching for a Project Coordinator for a position located either in Minneapolis, Minnesota, or Denver, Colorado. The Project Coordinator will be responsible for processing drawings, RFI submittals and project documentation, coordination on all our new build projects within energy supply’s strategic projects group; new wind farms, solar projects, repowers and other major capital projects.

The candidate must be a US citizen or hold a green card. The candidate must have 2-4 years’ experience being or working on a construction job site.

• Performing email correspondence, and utilizing OneNote to track the submittals, manage when the due dates are for information to go back to the suppliers.
• Responsible for staying on top of the drawings; routing to a group of people who have them.
• Will be working away from their desk, getting things off the printer to prepare packages to support the substation and transmission groups.
• Will be in charge of sending project documents to construction sites.
• Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards.
• Provides the project manager support and assistance in scheduling, documentation, communication and cost management.
• Updates the project plan.
• Assists in information collection and validations.
• Provides input to project research information.
• Facilitates collaborative documents and data stores.
• Helps prepare status reports and presentations.
• May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks.

• 2-4 years of experience on a construction job site.
• Experience with RFI’s, correspondence is a nice to have.
• Strong organization and coordination skills.
• Excellent oral and written communication skills are required.
• Must have strong knowledge of MS Office.

One Tech Engineering is searching for a Project Coordinator for a position located in Minneapolis, Minnesota; Denver, Colorado; or Amarillo, Texas. The Project Coordinator will be responsible for processing drawings, RFI submittals and project documentation, coordination on all our new build projects within energy supply’s strategic projects group; new wind farms, solar projects, repowers and other major capital projects.

The candidate must be a US citizen or hold a green card. The candidate must have 2-4 years’ experience being or working on a construction job site.

• Performing email correspondence, and utilizing OneNote to track the submittals, manage when the due dates are for information to go back to the suppliers.
• Responsible for staying on top of the drawings; routing to a group of people who have them.
• Will be working away from their desk, getting things off the printer to prepare packages to support the substation and transmission groups.
• Will be in charge of sending project documents to construction sites.
• Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards.
• Provides the project manager support and assistance in scheduling, documentation, communication and cost management.
• Updates the project plan.
• Assists in information collection and validations.
• Provides input to project research information.
• Facilitates collaborative documents and data stores.
• Helps prepare status reports and presentations.
• May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks.

• 2-4 years of experience being on a construction job site.
• Experience with RFI’s, correspondence is a nice to have.
• Strong organization, and coordination skills.
• Excellent oral and written communication skills are required.
• Must have strong knowledge of MS Office.

One Tech Engineering is searching for a Right of Way Specialist for a position located in Akron, Ohio. The Right of Way Specialist will analyze, prepare, review and interpret Land and Right of Way related agreements, deeds, easements, leases, permits and licenses.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Business Administration or related field and 4 years’ Right of Way acquisition, relocation, and eminent domain experience, project management and/or real estate experience preferred.

Local candidates preferred or open to relocation. This is not a remote position.

• Complete rights and restriction reviews.
• Complete permitting requirements as needed.
• Research and review of real property related documents.
• Understand and interpret easement agreements.
• Support translation of data from Right of Way documents into the stakeholder management database.
• Complete quality assurance reviews of stakeholder management database entries from Right of Way field agents.
• Compile technical data to be presented to Right of Way project team.
• Support project managers, design engineers, environmental consultants, GIS mapping specialists, vegetation management team, right-of-way managers and real estate coordinators as required.
• Attend and participate in public open houses as requested.
• Support Client needs as directed.
• Efficient at working independently as well as in team environment.
• Oversee a number of projects at once.

• Bachelor's Degree in Business Administration or related field and 4 years of Right of Way acquisition, relocation, and eminent domain experience, project management, and/or real estate experience.
• Or an Associate's Degree and 6 years of relevant experience.
• Or a High School Diploma and 8 years of relevant experience.
• Strong attention to detail.
  
• Good verbal and written communication skills.
  
• Proficient in working with spreadsheets and other task tracking software.
  
• Capable of working with diverse skill sets in fast paced environment.
  
• Strong analytical and problem-solving skills.
  
• Team player focused on Client service.
  
• Experience with Electric facilities or railroads preferred but not required.
  
• Well organized and able to simultaneously pursue and track multiple project efforts.
  
• Experience with Google Earth and familiarity with construction drawings is preferred but not required.
  
• Designation from IRWA preferred.
  
• Valid driver’s license required. 

One Tech Engineering is searching for an Environmental Scientist Assistant for a position located in Hicksville, New York. The Environmental Scientist Assistant will participate in conducting environmental and siting studies, prepare permit applications and analyze environmental data for various types of projects, including distribution line routing and siting

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor's degree in environmental science or a related field, and a year of relevant experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist in conducting field surveys and assessments and collecting project-related data for analysis in environmental impact projects.
• Assist in preparation of technical reports, environmental impact statements and environmental field studies.
• Provide assistance in utilizing GIS data for map production in accordance with standards and industry practices.
• Assist with performing environmental site investigations, support erosion control efforts and subsurface soil sampling.
• Assist in conducting environmental compliance audits.
• Assist in permit applications to ensure compliance with federal, state, and local environmental regulations.
• Ensure compliance with company and site safety policies.
• Performs other duties as assigned.

• Bachelor's degree in environmental science or a related natural science degree from an accredited program.
• At least 1 year of experience in a related field.
• Strong analytical and problem-solving skills.
• Basic knowledge of environmental site assessment methods, environmental compliance and compliance audits, and the environmental permitting process.
• Basic knowledge of GPS and working in the ArcGIS desktop environment.
• Must be proficient in the use of computer software (i.e., Microsoft Word, Excel, PowerPoint).
• Must meet standards to qualify for and maintain the Company's vehicle driving privileges as outlined in the Company's Motor Vehicle Safety Policy.

One Tech Engineering is searching for a Department Assistant for a position located in Neenah, Wisconsin. The Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a U.S. citizen or a green card holder; the position is not eligible for sponsorship. The candidate should have a High School Diploma or equivalent, and 3 years’ administrative/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Facilitate the dissemination of information to the department and project teams through various methods of communication.
• Resolve questions regarding the department; research and provide appropriate answers.
• Assist in determining and ordering supplies required for the department.
• Monitor and maintain the fabrication welder and QC inspector qualification database.
• Review quality control inspection records for accuracy and completeness for fabrication projects.
• Maintain and control the fabrication quality inspection database.
• Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
• Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services.
• Review reports for completeness and enter data into the quality inspection database. Assemble the documentation into the project turnover.
• Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
• Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
• Responsible for handling sensitive and confidential information.
• Developing and implementing business initiatives, procedures, and budgets for the department.
• Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc.
• Coordinate with the Company insurance representative for signature and certification of required forms.

Requirements of the Department Assistant:

• High School Diploma or equivalent, and minimum 3 years’ administrative/clerical experience.
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint is required.
• Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

One Tech Engineering is searching for a Department Assistant for a position located in Battle Creek, Michigan. The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

• High School Diploma or GED equivalent.
• Minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.
• Bilingual in Spanish is a plus.