Project Assistant

One Tech Engineering is searching for an Engineer for a position located in Denver, Colorado. The Engineer will be supporting natural gas, distribution, and infrastructure renewal projects.

The candidate must be a US citizen or hold a green card. The candidate should have a Bachelor's degree in Engineering and CAD experience.

Engineer Responsibilities:

• Prepare and manage engineering drawings using AutoCAD.
• Handle miscellaneous administrative paperwork, including packages and procedures.
• Communicate with project management and third-party mechanical contractors to address questions and concerns.
• Extract projects and create associated project documents.

• Bachelors degree in Engineering.
• Previous CAD experience.
• Proficient in Microsoft office.
• Strong technical writing skills.
• Good communication skills.
• Experience in engineering fluids, manufacturing, or welding is a plus.

One Tech Engineering is searching for a Project Coordinator for a position located in either Denver, Colorado, or Minneapolis, Minnesota. The Project Coordinator will be responsible for reconciling backlog work orders and ensuring all necessary actions are completed efficiently.

The candidate must be a US citizen or hold a green card. The candidate should have at least 3 years of related work experience.

• Review and process backlog work orders to ensure accuracy and completion.
• Work through assigned lists, complete tasks, and request additional lists as needed.
• Communicate with coordinators, stakeholders, and team members to resolve issues.
• Track and report progress using Microsoft Excel and other tools.
• Work independently while collaborating with the team as necessary.
  
  

• 3+ years of related work experience.
• Experience working in the power or utility industry is a plus.
• Experience with work order management is beneficial.
  
• Proficiency in Microsoft Excel and the Microsoft Office Suite (Outlook, Teams, etc.)
• SAP experience is a nice to have.
• Strong attention to detail.
• Ability to work independently while collaborating as needed.

One Tech Engineering is searching for a Material Coordinator for a position located in Denver, Colorado. The Material Coordinator will develop and manage project schedules for capital projects across energy generation facilities (gas, coal, wind, solar, hydro).

The candidate must be a US citizen or hold a green card. The candidate should have a Bachelor’s degree in Construction Management, Engineering, or a related field, with 2–3 years of scheduling experience.

• Coordinate contractor activities, labor schedules, and material deliveries.
• Create Gantt charts and schedules using Microsoft Project.
• Collaborate with engineers, project managers, and operations teams.
• Potential involvement in creating scheduling standards and documentation.

• Bachelor’s degree in Construction Management, Engineering, or a related field, with 2–3 years of scheduling experience.
• Construction management or project management background preferred.
• Proficient in Microsoft Project (required); experience with Primavera P6 (preferred).
• Knowledge of Gantt charts, Work Breakdown Structure (WBS), and Critical Path Method (CPM).
• Experience with overhauls, SAP familiarity, cost analysis and scheduling integration, and developing scheduling standards or playbooks is a plus.
• Strong communication skills.
• Experience with financial integration and SAP work order scheduling is a plus.

One Tech Engineering is searching for a Construction Coordinator for a position located in Englewood, Colorado. The Construction Coordinator will assist with the administration of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, and field-based activities to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Construction Management, Engineering or a related field.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist the Project team in building client relationships while interfacing with the client for proposal and project related items.
• Assist the Project Management team execute prime contracts, downstream contracts, and change orders.
• Assist with the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan.
• Assist with jobsite set-up activities, including mobilization and demobilization.
• Assist with securing applicable project permits.
• Coordinate potential bidders' supplier/subcontractor registration and pre-qualification efforts on behalf of the Project Management team.
• Assist the Project Management team to administer request for proposal (RFP) package development, bid and selection process, and develop detailed scope of work documents for downstream contracts.
• Assist with contract administration including request for information (RFI's), submittals, change management, and claims mitigation for subcontractors and/or client contractors
• Support and assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
• Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
• Participate in project, corporate, and risk review meetings as needed, present as needed, and record and distribute meeting minutes.
• Conduct project safety, quality, progress and financial audits and assessments as required.
• Assist with the Prime Contract, subcontractor, and supplier invoicing process.
• Establish and administer project documentation and filing systems.
• Assist with the project turnover documentation, recordkeeping/retention, warranty administration and project closeout.
• Assist with applicable onboarding of craft/field supervision.
• Analyze and report composite crew rates to determine labor and equipment costs.
• Assist with staffing on projects.
• Analyze and monitor labor burdens including craft classifications, benefits and labor laws.
• Maintain accurate craft classifications and craft progression records.
• Uphold craft competency and training standards.
• Assist with estimating, forecasting, and managing craft install unit rates.
• Assist with managing earned value, schedule, change management and cost metrics.
• Coordinate construction equipment to ensure adequate inventory to complete projects.
• Performs other duties as assigned.
• Complies with all policies and standards

• Bachelor’s Degree in Construction Management, Engineering or a related field
• Applicable experience may be substituted for the degree requirement.   
• Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access). 
• Knowledge of document control, scheduling, cost control and project management software is preferred. 
• Excellent written and verbal communication skills and strong organizational skills. 
• Strong analytical and problem solving skills, and attention to detail. 
• Ability to handle large volumes of work and multi-task in a fast-paced environment. 
• Must be able to meet company's driving requirements. 

One Tech Engineering is searching for a Construction Coordinator for a position located in Vancouver, Washington. The Construction Coordinator will assist with the administration of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, and field-based activities to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a Bachelor’s Degree in Construction Management, Engineering or a related field.

Local candidates preferred or open to relocation. This is not a remote position.

• Assist the Project team in building client relationships while interfacing with the client for proposal and project related items.
• Assist the Project Management team execute prime contracts, downstream contracts, and change orders.
• Assist with the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan.
• Assist with jobsite set-up activities, including mobilization and demobilization.
• Assist with securing applicable project permits.
• Coordinate potential bidders' supplier/subcontractor registration and pre-qualification efforts on behalf of the Project Management team.
• Assist the Project Management team to administer request for proposal (RFP) package development, bid and selection process, and develop detailed scope of work documents for downstream contracts.
• Assist with contract administration including request for information (RFI's), submittals, change management, and claims mitigation for subcontractors and/or client contractors
• Support and assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
• Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
• Participate in project, corporate, and risk review meetings as needed, present as needed, and record and distribute meeting minutes.
• Conduct project safety, quality, progress and financial audits and assessments as required.
• Assist with the Prime Contract, subcontractor, and supplier invoicing process.
• Establish and administer project documentation and filing systems.
• Assist with the project turnover documentation, recordkeeping/retention, warranty administration and project closeout.
• Assist with applicable onboarding of craft/field supervision.
• Analyze and report composite crew rates to determine labor and equipment costs.
• Assist with staffing on projects.
• Analyze and monitor labor burdens including craft classifications, benefits and labor laws.
• Maintain accurate craft classifications and craft progression records.
• Uphold craft competency and training standards.
• Assist with estimating, forecasting, and managing craft install unit rates.
• Assist with managing earned value, schedule, change management and cost metrics.
• Coordinate construction equipment to ensure adequate inventory to complete projects.
• Performs other duties as assigned.
• Complies with all policies and standards

• Bachelor’s Degree in Construction Management, Engineering or a related field
• Applicable experience may be substituted for the degree requirement.   
• Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access). 
• Knowledge of document control, scheduling, cost control and project management software is preferred. 
• Excellent written and verbal communication skills and strong organizational skills. 
• Strong analytical and problem solving skills, and attention to detail. 
• Ability to handle large volumes of work and multi-task in a fast-paced environment. 
• Must be able to meet company's driving requirements. 

One Tech Engineering is searching for a Project Assistant for a position located in Bloomington, Minnesota. The Project Assistant will support engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High school diploma or equivalent, and a minimum of 6 years of relevant office/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High school diploma or equivalent, and a minimum of 6 years of relevant office/clerical experience.
  
• Previous experience in the T&D space and/or construction space/industry is a nice-to-have.
• Proficient in Microsoft Word, Excel, Access, and PowerPoint is required.
• Strong communication skills.

One Tech Engineering is searching for a Department Assistant for a position located in Neenah, Wisconsin. The Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a U.S. citizen or a green card holder; the position is not eligible for sponsorship. The candidate should have a High School Diploma or equivalent, and 3 years’ administrative/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Facilitate the dissemination of information to the department and project teams through various methods of communication.
• Resolve questions regarding the department; research and provide appropriate answers.
• Assist in determining and ordering supplies required for the department.
• Monitor and maintain the fabrication welder and QC inspector qualification database.
• Review quality control inspection records for accuracy and completeness for fabrication projects.
• Maintain and control the fabrication quality inspection database.
• Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
• Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services.
• Review reports for completeness and enter data into the quality inspection database. Assemble the documentation into the project turnover.
• Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
• Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
• Responsible for handling sensitive and confidential information.
• Developing and implementing business initiatives, procedures, and budgets for the department.
• Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc.
• Coordinate with the Company insurance representative for signature and certification of required forms.

Requirements of the Department Assistant:

• High School Diploma or equivalent, and minimum 3 years’ administrative/clerical experience.
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint is required.
• Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

One Tech Engineering is searching for a Department Assistant for a position located in Battle Creek, Michigan. The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.

Local candidates preferred or open to relocation. This is not a remote position.

Department Assistant Responsibilities:

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

• High School Diploma or GED equivalent.
• Minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.
• Bilingual in Spanish is a plus.